Today seems to be challenging for many teams and businesses. Although it has also become a great opportunity for us to re-think team management strategies, learn how to optimize work, and improve internal processes. We consider it as a boost for a team to evolve ourselves, level up project management, and make the business even more mobile.
Today, we’d like to share our tips and hacks on how to keep motivated, productive, and successfully manage remote teamwork.
After researching and trying plenty of various approaches to team management and the organization of collaborative work, our team has chosen the Scrum methodology to run our processes effectively and more independently on the external factors, like the one which all of us have faced just recently.
For many years, Fireart Studio has been (and is still) working according to the actionable and proven agile process framework, called Scrum. It allows us to keep our team motivated and productive, working on the projects at the office and when it comes to taking a necessary health security measure, such as the team’s work from home.
The Scrum model is based on the team’s harmonious self-organization, cross-functionality, agility, and constant self-evolution.
Following the Scrum methodology, we run the progress of our projects via a series of sprints. They are timeboxed to no more than one month, but most commonly to two weeks.
At the start of the sprint, we figure out what should be done in this period, define our goals, set deadlines, and then create a sprint backlog – a list of the tasks to perform during the sprint.
According to this agile methodology, every team member should attend a daily stand-up (short meeting), which is usually timeboxed for 15 minutes in the morning. During this meeting, teammates share with each other what they have done on the past day and what they are planning to do today. It helps team leaders manage projects more efficiently and keep everyone aligned with a sprint goal.
At the end of a sprint, the team conducts a sprint review during which the team demonstrates results of work to a Project Manager or any other stakeholder who wishes to provide feedback that could influence the next sprint.
What’s most important for the current situation, the Scrum methodology is highly-adjustable for remote teamwork. Combined with the right tools for collaboration, communication, and management, Scrum has allowed our team to easily switch to managing projects from our homes during the Coronavirus outbreak.
This incredibly useful mix of tools, the team’s experience, and the Scrum model keeps Fireart’s engine and projects running today as effectively as previously.
We have been using them earlier. And we are still using them today. Our productive teamwork is also fueled by the top collaboration, communication, and project management tools that are recognized the best by most successful brands around the globe.
“Combined with the right collaboration tools, the Scrum methodology allows switching to remote work more naturally. We use Slack, Notion, G Suite, Jira, and Miro, and find these tools really helpful in implementing Scrum while we are working from home. It helps us keep our processes on the wheels rolling like previously, without any damage to the clients’ projects.” – Dmytro Venglinski, Founder & CEO of Fireart Studio.
Jira is a proprietary issue tracking product developed by Atlassian that allows bug tracking and agile project management. It enables us to plan, track, and manage software development projects effectively. Customizing our workflow and collaborating on the projects, we do out best to release great software for customers.
Hubstaff is a famous time tracking software. It helps us keep track of our productivity and self-motivate ourselves to deliver the best results for clients. And always in time. Hubstaff gives high-level and deep dive into productivity data and allows our team to spend less time tracking and more time growing.
Miro is a world-famous online collaborative whiteboarding platform that helps our team to work effectively together. From brainstorming with digital sticky notes to planning and managing agile workflows – we manage all this in Miro.
G Suite is an integrated suite of secure, cloud-native collaboration and productivity app, tools, software, and products powered by Google AI. It includes Gmail, Docs, Drive, Calendar, Meet and more. G Suite is recognized as a collection of the most effective productivity apps for Business.
We use Notion for our internal work and team management. It is an all-in-one workspace where we plan, collaborate, and get everything organized. It allows taking notes, adding tasks, managing projects, and more.