The easiest way to
manage your workspace

Hybrid work is reinventing the way we work. It changes the way we use the workplace but also the way we communicate and manage our teams. So, we have created a booking platform that helps easily manage hybrid work

  • UX/UI Design
  • Illustrations
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About the project

Their many things have been changed during the pandemic. As an example our traditional on-site way of working. You are no more enshrined to your working desk, you can work from anywhere you want.

But anyway it is hard to wrangle with the fact that from time to time working from the office could benefit you more. Especially, if you miss chill talks with your colleagues in the kitchen. There is a little issue with finding a desk, most of the companies have been making transitions from a classic approach where each team member has their own desk to a flexible «hot-desk» one, to support the mobility and of taken,
but free desks

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With these COVID times and wanderings to the remote approach, we faced the situation that we had a lot of booked but free desks. It was immediately clear as daylight that we need to adapt our office to a «hot desk» environment. During our research process, we didn’t find the right tool for our company size (70-100) with easy Slack integration. Finally, we came up that maybe
it is something we can dig into…

Our research process was pretty simple. We talked with a few Software Houses owners of the same size and HRs. For the MVP we decided to focus on tech companies that have less than 150 members on board.

The easiest way tomanage your workspace 6 Findings

1.80% don’t use any web solution because it requires them to subscribe to additional app where they are going to use only 5% of its functionality.

2.Most of employees don’t really want to sign up for one another app to do just a booking of their desk.

3.It would be great to have integrations with their current communication apps.

Problems we had to faced

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Most offices are irregularly shaped. It can be difficult for an administrator to create an office identical to the real one without technical knowledge

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Due to the lack of parking spaces, employees can be late to the office and be annoyed

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It should be possible to book not only office tables, but also meeting rooms

Creating office space

During our work, we tried several options for creating an office.
Finally we decided that the best solution would be to create an office by loading a plan

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Тhe administrator can choose to load individual rooms or floors. As we have provided different types of indicators for different types of bookings. Such as individual tables and meeting rooms.

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Desk settings

The administrator has the ability to assign desks personally, add numbers and edit the availability of desks without deleting them

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Analytics overview

You can use Hot Desk’s analytics and reports to learn about space & desk utilization in the office. It helps teams understand office capacity and how to optimize existing space or plan for new ones.

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Other also important screens

Customize your dashboard. Got a question? You have FAQ and the support team will cover your back. Payments? Sure thing! Subscript? Plan adapts to the number of team members you have!

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Book a desk just in few clicks

We tried to make the best possible user experience. Booking a table in just 4 steps

4 steps for successful booking

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